Settings

This page is where you adjust planning‑related configuration for your stable, such as breeding intervals, day‑part divisions, activity types and calendar feeds.

Good to know

• When you open the page the current organisation’s settings are loaded; a loading spinner is shown until the data is ready.
• Tiles appear only if you have the required module: breeding fields in General settings need the breeding module, and Calendar feeds are hidden for BP organisations.
• After saving changes in any tile the page automatically refreshes, so you always see the latest configuration.

General settings

This tile displays the organisation’s default breeding timing values.

Reading the General settings

• Weeks between insemination and vaccination: the number of weeks; a dash (‑) means not set.
• Days between insemination and pregnancy check: the number of days; a dash (‑) means not set.
• Number of Mare Cycle Check horse boxes: how many boxes are available for mare cycle checks; a dash (‑) means not set (only shown when the breeding module is active).

Change the breeding timing settings

1. Click Edit on the tile.
2. In the Update settings window, fill the fields:
   • Weeks between insemination and vaccination – number (weeks); leave empty to disable automatic vaccination.
   • Days between insemination and pregnancy check – number (days); leave empty to disable automatic pregnancy checks.
   • Number of Mare Cycle Check horse boxes – total boxes (required if breeding is used).
3. Click Save to apply the changes, or Cancel to discard them.

Good to know

• The tile appears only after the organisation’s details have loaded.
• The “Number of Mare Cycle Check horse boxes” line is shown only when the breeding module is enabled for your organisation.
• You need the rights to edit organisation settings to see and use the Edit button.

Update settings

Use this form to set the default intervals that the system uses when handling breeding activities.

Weeks between insemination and vaccination

• Weeks between insemination and vaccination: how many weeks to wait after an insemination before the system automatically adds a vaccination task. Leave empty to disable the automatic vaccination.

Days between insemination and pregnancy check

• Days between insemination and pregnancy check: how many days after an insemination before the system automatically adds a pregnancy‑check task. Empty disables the automatic addition.

Number of Mare Cycle Check horse boxes

• Number of Mare Cycle Check horse boxes: specify how many horse boxes can be used for mare‑cycle checks. This total is used when scheduling such checks (visible only if you have access to the breeding module).

After saving

• The new values are stored for your organisation and will be applied to future breeding activities; they appear immediately in the General settings tile.

Planning settings

Displays whether your organisation uses day parts and shows a list of the defined day parts with their time ranges.

Reading the Planning settings

• Use day parts: Yes if more than one day part is defined, otherwise No.
• Day parts: List of each day part’s name followed by its start‑to‑end time (e.g. Morning 06:00 – 12:00).

Edit day part settings

1. Click the Edit button (pencil icon) on the tile to open the day‑part settings form.

Good to know

• The tile appears once your organisation is selected and the day‑part data is loaded.
• Use day parts shows Yes only when at least two day parts exist.
• The Edit button is only visible if you have rights to change planning settings.

Update day part settings

Use this form to set the day‑parts that divide your planning day into useful blocks.

Name

• Enter the label for the part; it will appear in the planning view.

Start time

• Choose the time the part begins; the first part’s start time is fixed and cannot be changed.

Delete (trash icon)

• Click the trash icon to remove a day part (not available for the first part).

Add day part

• Press Add day part to create a new part; give it a name and start time.

After saving

• The new day‑part configuration is applied to the planning screen and shows in the tile’s “Day parts” list.

Activity types

• Name: shown in a coloured bar; this is the name you’ll see when planning or executing an activity.
• Category: a coloured label (Care, Sport, Breeding) indicating the group the type belongs to. Care types appear in the Care tab.
• Role: list of role names that are allowed to perform this activity type.
• Bell icon: means a reminder is sent; hover to see how many days before the activity the reminder occurs.
• Bell slash icon: indicates no reminder is set.
• Disabled label: shows that the activity type is hidden and cannot be selected; the row is displayed with reduced opacity.

Add a new activity type

1. Click the Add button at the top‑right of the tile. The Add activity type form opens where you can enter the name, category, colour, assign roles and enable notifications.

Edit an activity type

1. Click the three‑dot menu at the right side of the row.
2. Choose Edit. The same form opens pre‑filled with the current values.

Disable or remove an activity type

1. Click the three‑dot menu at the right side of the row.
2. Choose Disable to hide a default type, or Remove to delete a non‑default type. Confirm the deletion in the pop‑up.

Reorder care activities

Press the Reorder button (next to Add) to open the care‑activity ordering dialog. (Details are in the “Reorder care activities” help section.)

Good to know

• The Role column only appears if you have permission to view employee roles.
• Category dropdowns and the option to create a billable item are only available when your organisation uses the Financial module.
• Disabled activity types show a “Disabled” label and are displayed with a faded colour.

Reorder care activities

This form lets you change the order in which care activities appear on the Care tab.

Move up / Move down

• Click the Move up arrow to shift an activity one step higher; click the Move down arrow to shift it lower. The arrows are disabled for the first and last items.

After saving

• The new order is saved and will be reflected immediately in the Care tab for all users.

Close

• Press Close to exit without saving changes.

Add or edit activity type

This form lets you define the characteristics of an activity type that can be used when scheduling care, sport or breeding tasks.

Category

• Choose one of Breeding, Care, or Sport to group the activity; it determines where it appears in the planning view.

Notifications

• Toggle Notifications on to receive a reminder before each planned activity of this type.

Days between reminder and planned activity

• Enter the number of days before the activity when the reminder should be sent (only visible when notifications are enabled).

Roles

• Select the staff Roles that are allowed to schedule or execute this activity type.

Color

• Pick a Color; the chosen colour is used for the activity in the calendar.

After saving

• The activity type is added to (or updates) the list in Activity Settings and becomes available for planning; if notifications are enabled, reminders will be generated as configured.

Calendar feeds

This tile lists the calendar feeds you have set up for automatic synchronization with your own calendar app.

Reading the Calendar feeds

• Type: the kind of events the feed contains (Activities, Feed, Facility events, etc.).
• Activity types: blue badges (up to three) show which activity types are included; leave empty to include all.
• Horses: green badges with a horse icon show which horses are included; leave empty to include all.
• Created on: date the feed was created.
• Add to calendar button: opens the feed’s webcal URL in your calendar app so you can subscribe.
• Menu (three‑dot icon): offers Copy link (copies the webcal URL) or Delete (removes the feed after confirmation).

Add a new calendar feed

1. Click the Add button at the top right of the tile; the Add calendar feed form opens (see its own help page).

Subscribe to a feed in your calendar

1. Click the Add to calendar button on the desired feed row.

Copy a feed link

1. Click the Menu (three‑dot icon) on the feed row.
2. Choose Copy link – the link is copied to your clipboard.

Delete a calendar feed

1. Click the Menu (three‑dot icon) on the feed row.
2. Choose Delete and confirm the warning.

Good to know

• The tile is only visible if you have permission to manage calendar feeds in your organisation.
• Leaving a filter empty means the feed includes everything for that category.
• Only the first three badges per filter are shown; extra items appear as “+x”.

Add calendar feed

Use this form to create a calendar feed that will automatically sync chosen events to an external calendar.

Type

• Choose the kind of events the feed will contain (Activities, Feed, Holidays, Facility events, Availabilities, Daily notes). This choice determines which additional filters appear.

Activity types

• (Only when Type is Activities) Pick the activity types to include; leave empty to include all activity types.

Horses

• (Only for Activities, Feed, or Facility events) Select the horses whose events should be part of the feed; leave empty to include all horses.

After saving

• The new calendar feed appears in the calendar feeds list under Activity Settings and starts syncing the selected events automatically.