Settings

Configure which stallions, shipping methods, stations, terms and overall shop options customers see and can purchase in your breeding webshop.

Good to know

• The tabs you see depend on your rights: stallions, shipping and stations need shop‑management rights, while breeding settings need admin or semen‑collection rights.
• If you have any of those rights, an “Other” tab appears, combining general shop options (NVWA approval, cut‑off time, default down‑payment) with breeding‑specific defaults.
• All changes are saved immediately and become visible in the webshop right away.

The Add button on the Agents / Insemination stations and Semen collection stations tiles opens the save station dialog.

Add agent / insemination station

Use this form to create or edit a breeding station.

Contact

• Choose a Contact (required) that is not already assigned as a station, or click Create new contact to add one. In edit mode the contact name is shown and cannot be changed.

Default shipping method

• Pick a Default shipping method that will be pre‑selected when creating a new order for this station (optional).

Default shipping location traces number

• Enter the Default shipping location traces number used for TRACES shipment tracking (optional).

Use for picking

• Turn on Use for picking to show orders from this station on the picklist (optional).

Semen collection station number

• Fill in the Semen collection station number to identify the collection point (optional). Only shown for semen‑collection stations.

After saving

• The station is saved, the dialog closes, and the station appears in the breeding stations list.

Breeding stallions

Shows all stallions that have a breeding product, the price you set for their semen, and whether the product is active, future or inactive.

Reading the Breeding stallions

• Stallion: the stallion’s name. A cross icon indicates a deceased stallion; a coloured badge shows the catalogue status – Active, Not yet active or Inactive. A blue Shop badge (eye icon) means the product is visible in the private webshop; blue Fresh and Frozen badges indicate the available semen types. A map‑pin with a contact name shows the default semen collection station.
• Price: the price shown in your organisation’s currency; if the product is Inactive the price is displayed with a strike‑through.

Add a stallion

1. Click Add stallion (plus icon) in the tile header.
2. The save stallion form opens – fill in the details and click Save.

Edit a stallion

1. Click the three‑dot icon next to the stallion you want to change.
2. Choose Edit from the menu.
3. The save stallion form opens – update the fields and click Save.

Remove a stallion

1. Click the three‑dot icon next to the stallion.
2. Choose Remove.
3. Confirm the removal in the dialog.

Reactivate a stallion

1. Click the three‑dot icon on an inactive stallion.
2. Choose Reactivate.

Filter the list

1. Click Filter (funnel icon) in the tile header.
2. Tick the desired status, semen type and/or shop visibility options.
3. Click Apply filter to update the list.

Search for a stallion

1. Type part of the stallion’s name in the Search stallion by name... field.
2. The list updates to show matching stallions.

Good to know

• The tile appears on the Breeding shop settings page and only when the breeding feature is enabled for your organisation.
• Only stallions that already have a breeding product are listed; stallions without a product can be added with Add stallion.
• The catalogue status depends on whether a current price, a future price, or the hidden flag is set on the product.

Breeding product

Use this form to add or modify a breeding product for a stallion.

Stallion

• Choose the stallion for a new product (groups: My horses, External horses).

Set a custom upfront payment

• Enable to require an upfront amount (trusted countries only).

Upfront payment

• Amount the customer must pay when ordering, in your organisation’s currency (converted if needed).

Default semen collection station

• Optional: set the default location or company where semen is collected; pre‑selected for new collections and orders.

Morphology (percentage)

• Enter the normal sperm morphology %; saved on the stallion.

Straw color

• Pick the colour of the straw used for semen collection.

Fresh available

• Toggle to indicate if fresh semen is offered.

Frozen available

• Toggle to indicate if frozen semen is offered.

Show in shop

• Toggle to make the product visible to customers in the shop.

Customer description

• Text shown to customers in the shop and on invoices; translate via the button.

After saving

• The product is saved and appears in the breeding shop; the selected defaults are stored on the stallion.

Shipping

Shows the delivery or pickup services you have set up for the shop, with their names, type and price.

Reading the Shipping

• Name: the name of the shipping provider.
• Type: the kind of service (Pick up, Same day delivery, Next day delivery, Staff delivery).
• Price: the cost for this shipping method.
• Truck icon: shows the row is a shipping method.
• Shop (eye icon + “Shop”): indicates the method is visible to customers in the webshop.
• Three‑dot icon (vertical): opens a menu with Edit and Remove actions.
• Search shipping method... field and Filter button: let you narrow the list by name, service type or shop visibility.

Add, edit or remove a shipping method

1. Click Add (plus icon) at the top right of the tile to open the “New shipping method” form. Fill in the details and click Save (see “save shipping”).
2. To change a method, click the three‑dot icon on its row, choose Edit, adjust the details in the “Edit shipping method” form, and click Save.
3. To delete a method, click the three‑dot icon, choose Remove, and confirm the removal in the confirmation dialog.

Good to know

• Only shipping methods that are not hidden appear in the list.
• A method appears in the webshop only when the “Show in shop” option is enabled (shown as the Shop label).
• The filter and search controls let you quickly find a method by name, type or shop visibility.

Shipping method

Use this form to create or modify a shipping method used in the shop and insemination planning.

Type

• Choose Pick up, Same day delivery, Next day delivery or Staff delivery. Your choice determines which extra fields appear.

Where does this shipping provider deliver to

• Pick the countries this method serves (search to find a country). Not shown for Pick up.

Shipping slip start number

• Set the first number that will appear on shipping slips for this method.

Show on insemination routes

• Tick to make the method selectable on insemination routes.

Holiday and Sunday delivery

• Tick to allow deliveries on holidays and Sundays.

Show in shop

• Tick to display this method in the webshop for customers.

Customer description

• Text shown to the customer in the shop and on invoices; translate it with the button next to the field.

Custom postcode ranges

• (Only for Staff delivery) Add postcode numbers or ranges (e.g. 75, 73‑75). Leave empty to allow all postcodes. Use Add range to add a line, Trash icon to remove.

Agents / Insemination stations

The tile lists all contacts that act as agents or insemination stations.

Reading the Agents / Insemination stations

• Name: the contact’s name. A blue Picklist badge means the station is used for picking orders.
• Default shipping method: the shipping product that will be pre‑selected when you create a new order for this station.
• Traces number: the TRACES location number used for shipping.

Add a new agent or insemination station

1. Click the Add button (plus icon) at the top of the tile.
2. In the dialog, select an existing contact or create a new one using the Contact field.
3. (Optional) Choose a Default shipping method from the drop‑down list.
4. (Optional) Enter a Traces number.
5. (Optional) Tick Use for picking to make orders from this station appear on the picklist.
6. Press Save to add the station, or Cancel to close the dialog without saving.

Edit an existing agent or insemination station

1. Click the three‑dot icon at the right of the row and choose Edit.
2. In the same dialog, modify any of the fields (Default shipping method, Traces number, Use for picking) as needed.
3. Click Save.

View a contact

1. Click the three‑dot icon and select View contact to open the contact’s details page.

Remove an agent or insemination station

1. Click the three‑dot icon and choose Remove.
2. Confirm the removal in the pop‑up by clicking Remove; the contact itself stays in your contacts list.

Good to know

• The tile appears only when the breeding module is active and you have rights to the breeding settings.
• The Picklist badge is shown only if Use for picking is enabled for that contact.
• Removing a station only clears its station flag; the contact record is not deleted.

Semen collection stations

This tile lists the contacts that are set up as semen collection stations for your breeding activities.

Reading the Semen collection stations

• Name: the contact’s name.
• Semen collection station number: the reference you assign to the station (or “‑” if none is set).
• Three‑dot icon: opens a menu with Edit, View contact, and Remove actions.
• If no stations are defined, the message “No semen collection stations added yet.” is shown.

Add a semen collection station

1. Click the Add button (plus icon) at the top of the tile.
2. In the dialog, select an existing Contact or create a new one, then fill in the Semen collection station number.
3. Press Save.

Edit a station

1. Click the three‑dot icon in the row of the station you want to change.
2. Choose Edit.
3. Change the Semen collection station number (the contact cannot be changed here) and click Save.

View a station’s contact

1. Click the three‑dot icon in the row.
2. Choose View contact to open the contact details page.

Remove a station

1. Click the three‑dot icon in the row.
2. Choose Remove.
3. Confirm the removal – the contact stays in your contacts, only the station flag is cleared.

Good to know

• The tile appears only on the Breeding settings page, which is available when your organisation uses the breeding module.
• A contact is listed here only if its “semen collection station” flag is set; the list is sorted alphabetically by name.
• Removing a station does not delete the contact; it only removes the station flag.

Terms and conditions

This tile lets you manage the PDF that customers must accept on every webshop order.

Reading the Terms and conditions

• Terms and conditions: the name of the PDF stored as the webshop terms.
• PDF document: confirms the uploaded file is a PDF.
• Open: opens the PDF in a new browser tab.
• Remove: button (trash icon) that starts deleting the current PDF.
• No file selected: shown when no terms PDF has been set yet.

Upload or replace the webshop terms and conditions

1. Click Choose file. The file selector only allows PDF files.
2. Pick the PDF you want to use and confirm. The button shows a loading indicator until the upload finishes.
3. After the upload the tile displays the new file, with Open and Remove options.

Delete the current terms

1. Click the Remove button (trash icon) next to the file.
2. In the confirmation dialog, click Remove to confirm, or Cancel to keep the file.

Good to know

• Only PDF files can be uploaded; other formats are rejected.
• The tile appears only when the webshop feature is enabled for your organisation.
• You need rights to edit webshop settings; otherwise the buttons are disabled.

Trusted countries

This tile lists the countries that can pay only a down‑payment up front.

Reading the Trusted countries

• Badge: each country name displayed in a blue (Indigo) badge indicates a trusted country for down‑payment orders.
• and X more. – appears when more than 20 countries are trusted, indicating additional countries not shown.
• No countries selected, all countries pay the full price upfront. – means no trusted countries are defined, so every order must pay the full price.

Edit the trusted countries list

1. Click Edit (pencil icon) on the tile.
2. The Trusted countries modal opens where you can select or deselect countries and then click Save.

Good to know

• The tile reflects the trusted‑country setting of your organisation.
• If no countries are selected, all orders must pay the full price up front (as shown by the italic note).
• Only the first 20 trusted countries are shown as badges; any extra are summarized with “and X more.”.

Trusted countries

Use this form to decide which countries can make a down payment for purchases in the breeding shop.

Trusted countries for down payment

• Pick one or more countries from the list (use the search box to find a specific country). Selected countries are trusted for down payments; any country you leave unchecked will have to pay the complete price in advance.

After saving

• Your selection is saved to the stable’s settings and will be applied to all future breeding sales. The list can be edited later in the same settings screen.

Other

This tile displays the default breeding shop settings and lets you view the current values.

Reading the Other

• Allow NVWA to approve traces remotely: shows Yes if remote approval is allowed, No otherwise.
• Only create insemination when requester is a stable: shows Yes if inseminations are only created when the requester is a stable, No otherwise.
• Cut-off time for semen orders: shows the time (HH:MM) after which same‑day semen orders cannot be placed, or "Not set".
• Suggested stallion down payment: shows the suggested down‑payment amount (in your organisation’s currency) for new stallions, or "Not set".
• Calculate administration cost: shows Yes and the cost amount when an administration product is active; otherwise No.
• Calculate health certificate cost: shows Yes and the cost amount when a health‑certificate product is active; otherwise No.

Edit the shop settings

1. Click the Edit button (pencil icon) to open the shop settings form.

Good to know

• The tile is only visible for organisations that have the breeding module enabled.
• The Yes/price values for administration and health‑certificate costs are shown only when the corresponding product exists and is not hidden.
• The Edit button appears only for users with rights to change shop settings.

Update shop settings

This form lets you change the breeding shop’s default behaviour and optional cost products.

Allow NVWA to approve traces remotely

• Turn on to let NVWA view only trace‑related order data.

Only create insemination when requester is a stable

• Turn on to record inseminations only for requests coming from a stable.

Cut‑off time for semen orders

• Enter a time (HH:MM); orders after this time are rejected for that day.

Suggested breeding product down payment

• Set the default down‑payment amount shown on new breeding products.

Administration cost settings

• Enable to automatically add an administration fee to breeding orders; then fill Cost, Label (click the translation icon for translations), and Category (must be a SALE category).

Health certificate cost settings

• Enable to automatically add a health‑certificate fee to breeding orders; then fill Cost, Label (use the translation icon), and Category (must be a SALE category).

After saving

• The admin and/or health‑certificate products are created or updated and will appear on future breeding invoices; the other toggles affect new orders.

Settings

This tile shows an overview of the main breeding settings and lets you edit them.

Reading the Settings

• Automatically destroy fresh portions: shows after how many days fresh semen portions are automatically removed from inventory; “Not configured” means no automatic removal is set.
• Semen label extra text: extra text that will appear on the semen label (e.g. handling instructions); a dash means no extra text is set.
• Days after which insemination is assumed successful: the number of days after an insemination after which the system treats it as successful for fertility reports; “Not configured” means the system won’t assume success automatically.

Edit a setting

1. Click Edit on the tile.
2. A form opens where you can change the values (see “Update settings” below).
3. Press Save to apply the changes or Cancel to discard.

Good to know

• The tile appears only after the organisation details have loaded; until then a loading indicator is shown.
• It is shown on the breeding settings page for any organisation that can access it.
• The numbers you see come from the organisation’s configuration; changing them updates the settings for the whole stable.

Update settings

Use this dialog to adjust breeding‑related organisation settings that affect all horses.

Automatically destroy fresh portions

• Enter the number of days after which unused fresh semen portions are automatically removed from the inventory; set 0 to disable this automatic removal.

Semen label extra text

• Type any extra text you want printed on every semen label, such as handling instructions (e.g. 'Handle with care').

Days after which insemination is assumed successful

• Enter the number of days after an insemination after which the system will treat the breeding as successful for fertility reports.

After saving

• The new values are saved for your organisation and take effect immediately; they appear in the breeding settings overview and are used in fertility reports and semen inventory management.